When starting or growing a business, one of the most important investments that you can make is your business’ employee scheduling software. While this may seem like a small investment, it can mean the difference between a successful business and an unsuccessful business. Here are five reasons your business needs employee scheduling software.
Scheduling inefficiencies can quickly deteriorate business operations. If employees aren’t appropriately scheduled, you may end up over or understaffed, or employees may get confused about what they need to be working on during their shift. If you frequently overstaff, this can impact your labor budget. If you understaff, employees may be forced to take on a more significant workload, and customer relations may suffer.
Using modern employee scheduling software, you can see precisely how many hours are scheduled on any given day, week, or month. You can reference historical data to find timeframes when more workers are required to be scheduled. If an employee needs time off, it can be added to the scheduling allowing those in charge of scheduling to make adjustments to accommodate that time off.
Employee burnout occurs as a result of being over-worked or not maintaining a positive work-life balance. Burnout significantly impacts work performance and the quality of work produced. If not addressed quickly, it can lead to frequent no-call, no-shows, or even cause an employee to quit.
Employee scheduling and time tracking software allows you to ensure that no single employee is scheduled for more hours than another. You can see if an employee has been scheduled a certain amount of days in a row with no time off and adjust the schedule to make sure they have proper rest time between shifts. If an employee has been pushing through, even though they’ve been struggling with burnout, you can ask them to take a day or more off to recuperate.
You may be wondering how employee scheduling software can help improve payroll accuracy. For one, it allows you to specify exactly when an employee should be working. This will enable you to forecast your labor budget better. Two, most employee scheduling solutions come with a time tracking feature that allows them to punch into their assigned shifts. This will enable you to get the exact number of hours worked for each employee, guaranteeing accurate payroll.
Often, an employee comes into work and only then finds out what they’ll be working on for the day. This doesn’t provide a lot of time for mental or physical job preparation. If an employee is working on a physically demanding job, they’d want to know ahead of time to ensure they have the proper gear and equipment.
This is where an employee scheduling system comes in. Scheduling managers can notate when creating shifts, precisely what an employee will be working on for that day. Shifts can even be published several weeks in advance. Employees can review this information and ensure they have the proper equipment, gear, and mindset to complete the job at the highest quality possible.
Prevent Time Theft
Time theft occurs when an employee works time they are not scheduled. For example, if an employee is required to take a 30-minute unpaid break, but works through it because they want extra hours, this is a form of time theft. Such time theft needs to be dealt with swiftly to ensure it doesn’t get out of control or become a workplace norm.
With scheduling and time clock software, you can specify precisely when employees should be working and when they should be on their breaks. Some employee scheduling tools even offer the ability to restrict when an employee can punch time allowing employers to guarantee employees are only tracking their hours when necessary.
With all these benefits, it’s easy to see why having employee scheduling software is essential for any business type. You can use this software to provide your employees with more freedom in their work schedules, reduce expenses, improve efficiency, increase productivity, prevent fraud, etc. There are plenty of good programs out there for you to choose from, so you shouldn’t have a problem finding the best program to suit your business needs.